I love technology! I'm writing this Tuesday
settings in a play and 4 line across the Atlantic and I get to do something in useful
rather than watch the perfect in-flight movie to the only downside is the traditional
shopping path from an annoyed that fellow passengers five the reason for a mayor who
outset, is because I am not typing this; Noah I am speaking this into a voice recognition
program. Everyone knows that that is too crowded and on a flight to type comfortably, so I
decided to give this a try., so far, so good.
today, I want to talk about the new unit of measure to assist them
in the safe version that 5 pointed:. There seems to be some confusion as to how this works
or rather how to make it work for me amongst some of our users of fully in hiking clear
this THOSE more confused and to, arc, in my opinion, confused not because the new version
the is more complicated but rather and because they are sold brilliance at work input o
Round but the more complex version.
In fact unsafe 5.0 owned handles spend units of measure more
easily and more consistently than version forded. I believe that that did the discomfort
with the new version is simply a matter of being familiar with VP previous version and not
because it was necessarily a better.
First of all G safe 5.0 gives more consistent when you enter an
order quantity or ship quantity you are always entering his 8th singled consistent unit of
measure which is from the customer's point of view. So when you enter 1.5 M. that means
that your customer ordered 1.5 and and also means that you will shipped to your customer
and thousandths cost unit of measure and now is simply did for entering P.O.accosted unit
of measure is simply used to calculate the unit cost.
General Year versions of safe, when it was entered an order
quantities cost unit of measure was linked with that order court it sold you could, for
example, order end five & from your vendor and order a per thousand crossed people.
Paparazzi font. However path, Whig came to try to ship the product, many of you would
change the order quantities and unit of measure the and the ship quantity K and its unit
of measure to be consistent based on your customer's requirement in the words you might
change that 5 M to 50 packs. If you needed to do what we printed the P.O. or clone the
order for reordering the next time you printed the purchase order it would print to your
vendor 58 packs pick which is not what you want.
Another potential problem, was that the radio button superb, which
allow you to select hollow inventory would be handled in cost and price extended when many
times superb be missed you respond. Taylor and when and if they were not entered
correctly, this created very subtle inventory problems which were quite difficult to catch
as an example you could Print a pre bill or a an invoice where the units of measure
printed correctly but your inventory would still look looked incorrect in the audit trail.
This would be because the use her path accidentally checked the war on why radio button
for cost more price extension
OK, those were some of the problems Knopf how to make the new
version and war compound. In safes person five, how to handle extending price and cost and
how to handle inventory is stored with the unit of measure itself so you don't have to
worry about selecting it on each order. + you can look at the unit of measure itself and
no immediately what the fact is going to be upon inventoried European
For example the few selected the unit of measure at them as, you
know old pact the pricing or the cost of going to be per thousand and the total number of
sheet stock or widgets or whatever that you order and ship are going to be in foulest. In
other words if you order where ship of three M you are ordered or ship in Sweden thousand.
You don't have to be concerned about which we radio button was selected.
Heath now senses the quantity isn't our land based on what you are
selling to your customer the extended cost is derived from a total quantity that you
shipped to your customers so if you select a spot sell a unit of measure of compact for
example can you enter 50 in the package quantity is safe will determine the extended
costumed by first pick figuring out what the total number of sheets or widgets, are being
ordered or ship and then dividing mapping out so that matches the cost unit to mesh this
is easier to seize credit this to describe. Suffice it to say, when you print a per
disorder the quality is expressed according to the cost unit of measure can the extended
cost I knew P.O. is determined by the unit cost and the total quantity ordered the total
number of sheets that you entered from the customer's point of view so the extended cost
is really a calculation you have no control over capital.
It seems that the greatest of confusion past to do when spend
using what to prices and costs defused a lot to price you are telling save perhaps that
this can not be an inventoried item this is not and I am that will affect inventory in any
way you should therefore not use locked pricings pitchfork customer or distributor owned
items. The easiest way to think of what to pricing is that when you enter a lot price
teepee Total quantity you are shipping cannot be known that pie safe therefore dpi the
extended price teaspoonthis same as the unit price furthermore since the costs are based
upon the the total quantity shipped and that Total quantity shipped can't be known with a
lot price if you use a lot price the extended cost is simply did the unit cost that you
entered in other words if you have a if you had a lot price you must use a lot cost.
But Wait, There's
More!
Cloning Presets is a handy
way to reduce data entry errors and save you a few seconds off each cloned order. Not
earthshaking, but handy nonetheless. To learn more about lots of other features and
improvements to SAFE, such as improvements to ThinSAFE and Ollie. Get all the details now at www.suntowersystems.com/new450.htm or www.suntowersystems.com/downloads/safeee/new450.pdf.
Using
Your Web Site For Internal Info!
When the
Internet was invented, it was designed as a medium for researchers to share information
amongst themselves. Somehow, with all the rush to e-commerce, that original goals has been
ignored by many businesses. Now it's great that you've gone beyond using your web site for
simply displaying information about your company. You've gone interactive with
programs like our Ollie and WebSAFE. But I am constantly surprised at how few of you have
thought about using your web site to improve your own business processes. For
example, roughly 1/4 of our tech support inquiries involve information which is already in
our documentation. But we keep getting the same calls over and over. We used to say 'RTM',
meaning 'read the manual', which was fine if you have only one manual; but your company
now probably has lots of manuals. Manuals for word processors. Manuals for fax machines.
And not to mention all the office procedures that everyone 'just knows'. So you open a new
office. Or the one in-office guru gets sick. Now what? You have a bunch of people who
don't know what to do. The answer: use the internet as it was meant to be used.
Publish all your office procedures and you'll never have to worry about people knowing
what to do. Even if the guru gets sick. Even if you're on the road. Even if you have ten
offices.
How to get started? Well,
you could begin by publishing a single page of super important information that everybody
should know. Things like:
'Where are the backup tapes?'
'What's the phone number of the ISP for tech support?'
'What reports to print when closing the month?'
'How do I re-start the server?'
OK, you have your document.
Now publish it to your web site in a private folder (if you have a web site there is at
least one person in your organization who should know how to do this.) Next, give
the URL to everybody and ask them to open the page and assign it to one of their Favorites.
Presto! You're all sharing important information that will never again be lost.
But at some point, that one
document will get pretty long. So, you'll probably want to break it into several separate
pages. To do this, you can use the Personal Web Server which is included with Windows, or,
if you already have a copy of MS Office, you may also have FrontPage (even better). These
programs not only make it easy to create content (your pages of procedures, phone numbers,
etc.) but more importantly, they make it easy to link all these documents
together so that, as you add important bits of information, the new pages will be
automatically be available to your people from the single starting URL.
I cannot tell you how many
times this system has saved our collective butts. Knowing that there is a single place
where any appropriate person in our company can find:
Where spare car keys are to the truck
Who to call if the roof leaks
The phone numbers of our equipment leasing company
And so on. Having this type
of information in one place, that we can get to whenever (and wherever) we need to has
proven to be crucial to our success. I hope you will consider implementing a similar
system in your organization.
If you have suggestions of
your own, or need more guidance in setting up your own IntraNet, please do not hesitate to
contact me or any of our reps for tips or a helping hand.
All The Best,
---JC |
...I am constantly surprised at how
few of you have thought about using your web site to improve your own business
processes. |
Ciaran's Corner: Some Taxing Information!
Q: I went into the
Global Setup and told SAFE to not charge sales tax on shipping and artwork,
but it still is doing it. Why?
A: The settings in Global Setup provide defaults for new Sales
Tax IDs. They do not alter how sales tax is calculated on individual orders. Sales Tax is
calculated on each order, based on the setting of each individual Sales Tax ID. In order
to affect the calculation of sales tax for a particular order, go into FILES|Sales Tax and
select the Sales Tax ID you wish to change and change the settings for Tax Shipping? and
Tax Art? there.
Q: We
have been using SAFE for a few months and realize that we set up a particular Sales Tax ID
incorrectly. This caused us to charge tax on Freight when we should not have for a few
orders. So I corrected the Sales Tax IDs. I noticed that when I print an invoice copy or
examine these orders on screen, the sales tax is correct, but when I happened to reprint a
Sales Tax Entity Detail Report for that time period, the numbers had changed. Why?
A: When you generate an invoice, the sales tax is locked in place; that is
what you charged the customer, so that is what stays in SAFE forever. However, the Sales
Tax Entity Detail Report (STED) is calculated based on the current state of the
Sales Tax IDs. So if you change any element of a Sales Tax ID after invoicing customers
with it, the calculations on the report will change to reflect the new values in the Sales
Tax ID. For example, if your state changes sales tax percentage, you are no longer be able
to print an STED report for prior months which would match invoices for that time-frame.
Our recommendation in cases such as this, is to create a new Sales Tax
ID when a state or county, changes percentages and use the new Sales Tax ID for all
subsequent transactions. This will ensure that you can re-print STED reports accurate
whenever you like.
Handy Tip: You can use SASE to automatically re-assign all
your Customers and Sites to the new Sales Tax ID!
'Til next time,
---Ciaràn
THIS DOCUMENT IS
PROVIDED FOR INFORMATIONAL PURPOSES ONLY. The information contained in this document represents the current view of
Suntower Systems on the issues discussed as of the date of publication. Because Suntower
Systems must respond to change in market conditions, it should not be interpreted to be a
commitment on the part of Suntower Systems and Suntower Systems cannot guarantee the
accuracy of any information presented after the date of publication. INFORMATION PROVIDED
IN THIS DOCUMENT IS PROVIDED 'AS IS' WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR
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End of E-News
From The Suntower, Volume IV #6
